If you’re interested in breaking the tether to your paper records, here are a few ways to get started.
- Backfile scanning: E-BizDocs has experience with backfile scanning. We’ve contracted with numerous businesses, departments, and organizations in both the public and private sector to minimize their on-site paper records storage.
In some cases, we’ve completely eliminated their paper records. Small town courts that have generated a dozen boxes in their tenure now effortlessly browse their documents in CNG-SAFE rather than flipping through drawers and folders.
In other cases, our customers want to take a portion of the tens-of-thousands of boxes they have and get those into an electronic repository. The Office of Mental Health is an excellent example of this. Scanning that volume of documents can be quite an undertaking and breaking the task into managable chunks makes the conversion process much easier and comfortable.
- Day-forward Scanning: If you don’t access you archive documents that often but would like to stop adding to the dead storage, you can start scanning documents as they come in and manage your digital workflow from there.
Oftentimes, the new documents are the ones getting pulled more frequently anyway. You can put a desktop scanner at each employee’s desk, choose key employees to handle the scanning, or install a network scanner for everyone to access. As docuents come in, they can be scanned, indexed, and stored for later retrieval.
If you choose this route and still find yourself accessing a certain set of archived paper records frequently, you can always scan that set in at your convenience.
- Storage, and Scan-on-demand: First and foremost, you may be interested in opening up your office space or moving to a smaller and more efficient building. We can take all of your boxes and store them at our site. Each box will get a unique barcode and be tracked to a location. If you need access to any records, we can pull them, scan them, and send them to you.