Record storage box
You’ve made the decision to get rid of some of your paper files, freeing up valuable floor space in your office. What considerations should be made as you get started?
Box Size: What’s the best fit for your documents? There are record storage boxes that accomodate letter or legal format paper. Whatever you choose, it’s important to make your document scanning vendor aware of how you plan to pack the boxes.
Labeling: If you are going to write indentifying information on the box, try keep it clear and consistently placed. If there is old information on the box, throroughly obstruct it so it does not get confused with the new data.
Make sure to leave a consistent area of the box face clear of necessary data since your document scanning vendor will probably put their own bar code on your box for tracking purposes.
Don’t overpack: Oftentimes, document seperator pages are placed in with your documents. Depending on your records, this could add significant volume to your boxes. Make sure that your hand can fit comfortably between the end of the documents and the box. This will allow room for growth.